Bylaws of the Salem Sabres Futbol Club

Article I. Name. The organization shall be known as Salem Sabres Futbol Club, an entity created in 2006

Article II. Mission. The Salem Sabres is a non profit organization dedicated to providing a positive and challenging soccer experience for Salem’s Youth.

Our program is designed to encourage individual growth in the areas of technical skills, self discipline, sportsmanship, and conditioning while facilitating the interpersonal skills necessary to build a cohesive team. We believe that these skills will aid in the development of children and provide them with a sound foundation for growth on and off the soccer pitch.

Article III. Affiliations. Salem Sabres shall be affiliated with the United States Soccer Federation and its youth soccer division, the Unites States Youth Soccer Association, the Virginia Youth Soccer Association and with the appropriate Travel leagues, as determined by the Board of Directors.

Article IV. Youth Soccer Philosophy. All Salem Sabres youth shall have the opportunity to play quality soccer at a level commensurate with their skills without regard to financial ability.

Article V. Purpose. Salem Sabres shall operate a travel soccer program for co-ed teams. For the fall of 2006 and 2007, only female teams will be available. Teams participate in league play during the fall and, possibly spring seasons. Tryouts shall be held annually for these teams. The Board of Directors shall determine the annual fee structure for travel players and the policies governing the program. Upon request, financial assistance for fees and equipment is available on a limited basis.

Article VI. Business and Affairs. The business and affairs of Salem Sabres shall be conducted by its Board of Directors.

Article VII. Board of Directors.

Section 1. Composition of the Board of Directors. The Board of Directors shall consist of the organizations four officers, coaches, assistant coaches and team managers. It may also include the director of referees as well as the field, uniform and tournament coordinators if these are not already serving as officers.

Section 2. Student Ex Officio Members. The Board of Directors is authorized to select as many as two youth players to serve as ex officio and nonvoting members. The term of office for the student ex officio members shall run from August 1-July 31, and a student ex officio member may serve a limit of one term, in order to extend the opportunity for service to as many students as possible.

Section 3. Filling of Vacancies. If any position becomes vacant, the vacancy shall be filled by appointment of the Officers.

Article VIII. Officers of the Organization.

Section 1. Officers. Officers of Salem Sabres shall consist of a President, Vice President, Secretary and Treasurer. The executive committee shall consist of the four officers, the director of coaching, and two additional board members.

Section 2. Election and Term of Office. The Board of Directors will be selected at a regularly scheduled Executive Board meeting.  All Board members selected shall hold office/seat for an undetermined amount of time, until that person resigns or is voted off the Executive Board.

Section 3. Removal of Officers. Any Officer may be removed by a two-thirds majority vote of all members of the Board of Directors.

Section 4. Filling of Vacancies. If any office becomes vacant, the vacancy shall be filled by the majority vote of those present and voting at any regular or special meeting of the Board of Directors.

Article IX. Duties of the Officers of the Organization.

Section 1. President. The President shall function as the chief executive officer of the organization and shall have responsibility for the administration of the club affairs. The President shall serve as Chair of the Board of Directors and be responsible for the implementation of its policies. The President or his/her designee shall represent Salem Sabres in all dealings with affiliate organizations or other organizations for the promotion of soccer. Subject to the advice and consent of an ad judicatory committee, authority shall reside in the President or his/her designee to sanction upon any coach, player, parent of any player or manager for Salem Sabres such punitive measures for just cause as deemed appropriate, including written reprimand, temporary suspension, and permanent expulsion from the organization.

Section 2. Vice President. The Vice President shall perform the duties and have the power of the President during the absence or disability of the President. The Vice President shall perform other duties as designated by the Board of Directors or the President.

Section 3. Secretary. The Secretary shall attend all meetings of the Board of Directors, keep accurate minutes of all Board meetings and provide a typed copy of the minutes to those absent and for inclusion in a permanent record. The Secretary shall have custody of the organization's records and reports (other than financial records and reports). S/he will oversee the maintenance and timely updating of the Bylaws and the Policies of the Organization. The Secretary shall perform correspondence functions as designated by the Board of Directors or the President.

Section 4. Treasurer. The Treasurer shall have the care and custody of all monies and financial records of the organization. The Treasurer and/or the team managers shall collect all player fees and other club revenues. The Treasurer shall have the power to sign checks and drafts of the organization and is responsible for the payment of all expenses. The Treasurer shall maintain such banking accounts as are necessary and keep a full and accurate account of all monies received. The Treasurer shall give a financial report at each regular meeting of the Board of Directors. The Treasurer will oversee all fund raising efforts performed by the organization.

Article X. Meetings of the Board of Directors.

Section 1. Regular Meetings. The Board of Directors shall meet bi-annually and at such other times, as it deems necessary. All meetings are open to parents, coaches, players and all others who wish to attend.

Section 2. Special Meetings. Special Meetings may be called by the President or by a majority of the Board of Directors. Notification of special meetings shall occur either by mail, e-mail, telephone, or facsimile machine (if available), at the discretion of the President, depending on the situation.

Section 3. Cancellation or Postponement of Meetings. The President shall have the authority to cancel or postpone a regular meeting of the Board of Directors if there are no agenda items requiring the board's immediate action.

Section 4. Voting. Each Officer and additional Board members shall be entitled to cast one vote in all matters coming before the Board of Directors. A simple majority of members present and voting at any regular or special meeting of the Board of Directors shall be required to pass any motion, except an amendment to the Bylaws, which requires a two-thirds majority vote of all members of the Board of Directors.

Article XI. Assignments of Tasks and Areas of Responsibilities.

Section 1. Scope of Duties. The Board of Directors shall assign administrative tasks and areas of responsibility to its members and others it shall from time to time deem appropriate.

Section 2. Coaches. Salem Sabres head coaches are paid professionals and Salem Sabres assistant coaches are unpaid volunteers who donate their time and talents to teach soccer skills and encourage good sportsmanship.

Article XII. Finance.

Section 1. Fiscal Year. The organization's fiscal year shall be July 1 through June 30 of every year.

Section 2. Annual Budget. The Board shall formulate an annual budget prior to the beginning of each fiscal year.

Section 3. Authorization of Debt. No debt or obligation shall be incurred for or on behalf of the Salem Sabres by any director, officer, committee, agent, coach, manager, employee, player or other persons except under the authority given by the Board of Directors.

Article XIII. Participation.

Section 1. Payment of Fees. Salem Sabres does provide financial assistance in the form of scholarships or fee waivers for those individuals who apply and qualify.

Section 2. Medical Release Form. A player may not participate in practices or games until a signed medical authorization form has been submitted to Salem Sabres by his/her parent(s) or legal guardian(s).

Section 3. Proof of Age. A player may not participate in games until proof of the player's date of birth is submitted to Salem Sabres by his/her parent(s) or legal guardian(s). Once submitted, this documentation shall remain on file with Salem Sabres.

Article XIV. Identification.

Section 1. Colors. Official colors of Salem Sabres shall be maroon and white. The design and style of Travel Division uniforms shall be authorized by the Board of Directors and shall be identical in appearance for all age groups, with the official colors predominant.

Section 2. Travel Team Names. All Travel Teams shall be designated as "Salem Sabres".

Article. XV. Communications.

Section 1. Salem Sabres shall provide each player's family with a current copy of the Salem Sabres Rules and Regulations.

Section 2. Newsletter. Salem Sabres shall produce and distribute a quarterly newsletter for players, parents, coaches and sponsors to provide relevant information and to promote the community's interest in soccer.

Article XVI. Dissolution. Upon the dissolution of the organization, the Board of Directors will, after discharging all liabilities and obligations or making adequate provision therefore, dispose of all the remaining assets of Salem Sabres to any organization organized for charitable, scientific, literary, cultural and/or educational purposes as shall at the time qualify as an exempt organization under section 501 (c) (3) of the Internal Revenue Code.